DEPOSIT & PAYMENT POLICY a 50% deposit will reserve our services for your event, with the final balance due and payable the day of the event. For your convenience SF Catering accepts Visa, MasterCard, American Express, PayPal and checks.
Unless otherwise stated, all discounts are contingent upon the payment terms of 50% deposit of the non-discounted total amount, balance COD.
The final guest count is required 7 days prior to each function. Adjustments may be made in writing within this one week period with approval from both parties. With seated meals and buffet caterings, SF Catering will prepare for 10% over the contracted amount. The client shall be held responsible for the actual number served over the contracted amount. SF Catering contracts to feed a guaranteed minimum number of guests, and/or deliver a minimum number of portions respectively. Any food/s and/or items not used at the event shall be retained and/or disposed of at the sole discretion of SF Catering.
Receptions, cocktail events and open houses work a bit differently and are our specialty. When service is provided by SF Catering we have the ability to “Stretch” and “pace” your food, so as your guest count fluctuates we adjust accordingly. This is a function of what we do, so as long as no additional foods are used, your increased guest count does not incur additional fees.
We understand that circumstances may make cancellation necessary. If this does happen you may request any remaining funds that have *not been allocated less a 15% coordination fee. Of course the lead time will affect the amount refunded. In some cases rescheduling your event can be done at little or no expense and may be the best option.
A basic one way delivery fee of $85 applies to all deliveries within the San Francisco area. An additional $40 pickup charge is applicable when chafing dishes, coffee pots, serving trays and other non-disposable catering equipment are required.
HIGH RISE CHARGE
A charge of $85 shall apply to any event requiring the use of a freight elevator and/or loading dock.
LONG CARRY CHARGE
A charge of $50 per 50’ may apply to events farther that 50’ from the loading area or loading dock.
A separate delivery/setup fee of $85 may apply for items such as tables, chairs, linen, dance floors as well as certain china, flatware and glassware. Long carries, stairs and functions that require a specific time of delivery and pickup and/or delivery will incur additional costs.
Events requiring setup beyond normal delivery shall be billed for at the basic catering rate of $32.50 an hour per staff member. In most cases this will be a function of the on-site staff and will be reflected in the invoice under serving hours.
San Francisco Catering contracts for a guaranteed minimum number of guests, and/or to deliver a minimum number of portions respectively. Any food/s and/or items not used at the event shall be retained and/or disposed of at the sole discretion of SF Catering.
Client may request any remaining foods/items contracted/paid for, but not used. Client agrees to take full responsibility for the condition of any food taken from or let at event. Client further agrees to practice safe food handling practices with any leftover food including but not limited to providing sanitary food containers for transport and refrigeration when necessary.
HOLD HARMLESS AND INDEMNIFY
Client agrees to hold harmless and indemnify San Francisco Catering Company, INC., Herein referred to as, SF Catering, its’ employees, officers and associates for any damages, losses or injury incurred by the use of our services. Client also acknowledges that SF Caterings liability is limited to the cost of services rendered.
San Francisco Catering, INC. carries a minimum $2,000,000.00 commercial general liability insurance policy. If your location requires a COI (additionally insured certificate), please submit the required information at least five business days prior to your event.
Unless otherwise arranged for the client shall be held responsible for all fire permits, usage fees and licenses for your event location. Holding public events in San Francisco may require several weeks or even months lead time to properly plan.
*If a resource can be reallocated then no additional fee is charged. However, any foods purchased, equipment purchased and rented may be charged for. Staff booked may need to be paid a minimum expected shift fee.